BreezyTell us your workflow

All operations, all breezy

Custom software for businesses that don't fit the template.

Breezy fits the way your business already runs, connecting the tools you use and filling the gaps that cost you time: rosters, approvals, suppliers, timesheets, quotes and reports. And when you need it, we build the whole system end to end.

Tell us about your workflowSee an example build
breezy●
Demo dataA
OverviewReview queueSettings
Friday, 26 June 2026

Hi, Alex - 8 events this month.

Unbilled3Import email+ New event
Coming in
New inquiries
3
2 from email import
Active pipeline
£86k
9 active opps · probability-weighted
Proposals pending
2
2 sent · awaiting reply
Won YTD
23
£612k closed
This month
WhenEventPaxRosterStatus
17 JunApple Shortcake - Concert8,000100%Rostering
27 JunLakeside Festival4,50064%Quoted
3 JulHarbour Stadium series2,8000%Draft
2 live systems shipped
Live across 11 locations
Built around quoting, rostering, sign-on, timesheets, reporting and Xero
Custom builds, not fixed software

What Breezy builds

End-to-end systems, or the gaps between your tools.

End-to-end internal systems

For companies whose workflow has outgrown spreadsheets and does not fit standard software. We design and build the whole system, from enquiry to finance.

Gap-bridging software

For companies that already use tools like Xero, HubSpot, Monday, Airtable, Google Workspace, Microsoft 365, rostering tools or industry platforms, but still rely on manual work between them. We connect what you have and fill the gaps.

Built by people who have run the spreadsheets, filled the rosters and dealt with the midnight admin.

The problem

You're growing, but so is the admin.

Spreadsheet sprawl

Quotes, rosters, timesheets, client notes and job details live across different files. Nobody knows which version is right.

Off-the-shelf tools miss the messy parts

Generic CRMs, rostering tools and project apps break when approvals, suppliers, staff changes, agencies, finance handoffs or site work do not follow a neat template.

Admin eats the evenings

The same details get copied into quotes, rosters, invoices and reports. The work gets done, but it steals time every week.

Example build

From inbox to invoice.

This is the shape of a system we built for an event waste management company, shown on one fictional event. Every screen below is from one example system, built to carry a job from enquiry to finance without retyping the same information.

Keep scrolling, the story plays as you go

EmailReviewQuoteRosterAgenciesEvent dayTimesheetsP&L

1 · The messy starting point

It always starts the same way: a request lands in someone's inbox.

A real job, described in someone's own words, arriving between forty other emails. Today this becomes a spreadsheet, a group chat and an evening of retyping.

InboxTue 2 Jun, 9:42 AM

Quote please - Apple Shortcake

Sarah Calloway <sarah@shortcaketouring.example> · to Alex

site-map.pdf

Hey Alex,

Can you provide a quote for Apple Shortcake please, details below:

Concert -

bump in 13 - 16th June

live 17th

bump out by 19th

Pax: 8000

gates 13:00 - 22:00

4 x bars, incl 1 VIP

site map attached.

Thanks heaps, let me know if you need anything else :)

Sarah

Imported · added to the Review queue
Pipeline · Apple ShortcakeNot yet in pipelineCold · 10%£86.0kWeighted pipelineinquiry logged from the email
EmailReviewQuoteRosterAgenciesEvent dayTimesheetsP&L

2 · The event form, pre-filled

The mess gets organised. A person stays in charge.

Sarah's email becomes a filled-in event form: dates, phases, gates, bars and pax in their right fields. Gaps are flagged, and the CRM is updated automatically with every action.

breezy●
Demo dataA
OverviewReview queueSettings
New event · Apple Shortcake - ConcertNeeds review
@
Quote please - Apple Shortcake · site-map.pdf
Sarah Calloway · Tue 2 Jun, 9:42 AM · source attached
Imported
Event Name
Apple Shortcake - Concert
Client
Shortcake Touring (Sarah Calloway)
Location
From site map (attached)
Event Type
Concert
Expected Attendance
8,000
Event Start (first live day)
Wed 17 Jun 2026
Opening Time
13:00
Closing Time
22:00
Pre-event Days
4 · bump in 13 - 16 Jun
Post-event Days
2 · bump out by 19 Jun
Beverage
4 bars, incl 1 VIP
VIP / Special Areas
1 VIP bar
Still required
  • Venue address: site map attached, no address given
  • Bin and skip counts to confirm
Helpful
  • Reusable cups in play at the bars?
  • Wet weather plan for the outdoor bars?
2 details to confirm before quotingCreate Event
Pipeline · Apple ShortcakeCold · 10%Opportunity exists · 25%£88.3kWeighted pipelineevent created, scope confirmed
EmailReviewQuoteRosterAgenciesEvent dayTimesheetsP&L

3 · The staff plan, phase by phase

Six days of crew, planned once, copied where it repeats.

Build the staff plan and expenses, or copy them from another quote and edit. Every button or action you need, and none that you don't.

breezy●
Demo dataA
ExpensesStaff PlanSummaryInvoicingP&L
Apple Shortcake - Concert · Quote v1Draft
+ New Quote ▾Export ▾RosterWaste ReportSign-On QR
Total Labour Summary65 staff · 528.5h · £14,637.50
Pre-Event24 · 184h · £5,292.00
Event23 · 218h · £5,876.00
Post-Event18 · 127h · £3,469.50
PRE (Bump-In/Setup)
Day 1Sat, 13 Jun 2026 · 6 staff · £1,323.00
Day 2 · Day 3 · Day 4copied from Day 1 · 18 staff · £3,969.00Day duplicated
DURING (Live Event)
Day 1Wed, 17 Jun 2026⧉ Copy day to...
LocationPositionStaffHoursCost
Bars 1-3Event Cleaner610.0£1,590.00
VIP BarEvent Cleaner210.0£530.00
BathroomsBathroom Attendant410.0£1,060.00
GatesExternals Cleaner49.5£1,007.00
Waste CompoundSorting49.0£954.00
Waste CompoundForklift Operator110.0£330.00
All AreasSupervisor17.0£210.00
All AreasSupervisor16.5£195.00
+ Add Shift to Day 123 staff · 217.5h · £5,876.00
POST (Bump-Out/Cleanup)
Day 1Thu, 18 Jun 2026 · 12 staff · £2,515.50
Day 2Fri, 19 Jun 2026 · 6 staff · £954.00 · out by 19th
29% markup · GP £5,128.50
Pipeline · Apple ShortcakeOpportunity exists · 25%Proposal submitted · 40%£91.8kWeighted pipelineproposal sent to Sarah
EmailReviewQuoteRosterAgenciesEvent dayTimesheetsP&L

4 · Quote to roster, nothing re-keyed

Rostering gaps, agency changes and sign-on records stay connected.

Staff plans generate rosters instantly as they are edited, so the roster is always up to date; the gaps are flagged instead of discovered on the day.

breezy●
Demo dataA
Roster · Apple Shortcake - ConcertBuilding
Quoted Hours217.5h
Filled2 of 23
Cost£0.00
Headcount23
☐ Select All☐ Select All UnassignedAssign21 shifts selected
Wed, 17 Jun 2026 - Event Day 1
AgencyAreaNameRost. Start–Fin
-GatelineBars 1-3-12:00–23:00
-CrewdeckBars 1-3-12:00–23:00
-CrewdeckVIP Bar-12:00–23:00
-CrewdeckVIP Bar-12:00–23:00
-GatelineBathrooms-12:00–23:00
-CrewdeckBathrooms-12:00–23:00
-GatelineGates-12:00–22:30
-GatelineGates-12:00–22:30
+ 11 more show-day slots · 6 more day groups (bump in/out)Day groups
1 slot unassigned: Forklift Operator, F endorsement required
Assigned to Sideline Crew · F endorsement verified
Supervisor coverage 11:00 - 23:30 · AM/PM handover 17:00
10h+ shifts · 60 min unpaid breaks applied to all crew
Sign-On QRGenerate TimesheetsDistribute 20 shifts across 2 agencies
EmailReviewQuoteRosterAgenciesEvent dayTimesheetsP&L

5 · Agency distribution

Each agency receives only their allocated shifts.

One staffing request per agency, sent from the roster. Their reply comes back as an email, and the names land straight in the right slots. No phone tag, no copy-paste.

breezy●
Demo dataA
Agency Distribution · Wed 17 JunIn progress

Send staffing requests to agencies. Each agency receives only their allocated shifts.

Gateline Staffing
LocationCardiff
Shifts10
TimesheetNot ready
Contactrosters@gateline.example
✉ Staffing RequestRequest sentReply parsed · 10 names
Crewdeck
LocationBristol
Shifts10
TimesheetNot ready
Contactops@crewdeck.example
✉ Staffing RequestRequest sentReply parsed · 10 names
Sideline Crew
LocationCardiff
Shifts1
TimesheetNot ready
Contactbook@sideline.example
✉ Staffing RequestRequest sentReply parsed · 1 name
Internal crew
LocationOwn staff
Shifts2
TimesheetNot ready
Own staff · no request neededConfirmed
Roster updated from replies
  • Maia T., Josh R. + 8 more · Gateline Staffing · bars, bathrooms, gates
  • Eli M., Sofia G. + 8 more · Crewdeck · bars, bathrooms, sorting
  • Marcus V. · Sideline Crew · Forklift, F endorsement attached
23 of 23 slots filledRoster locked · call times sent the day before
Pipeline · Apple ShortcakeProposal submitted · 40%Verbal commitment · 60%£95.2kWeighted pipelineSarah confirmed · crew locked
EmailReviewQuoteRosterAgenciesEvent dayTimesheetsP&L

6 · Event day

Sign-on and sign-off is a QR, a first name, and you're on the clock.

Crew scan the gate QR, type a first name, pick themselves from the roster, and the actual start and finish times land in the right slot. No paper sheets, no morning data entry.

Apple Shortcake
Wed 17 Jun · show day
● Live
1/23
Signed on
5
Areas
2
Exceptions
Sign-On QR · printed at the gate

Scan to sign on

breezy.ltd/sign/apple-shortcake

Sign on · who are you?
First name
Ma
Maia T.Bars 1-3 · 12:00
Marcus V.Waste Compound · 12:00
Sign on · 11:56
Roster · live actuals
NameAct. StartStatus
Maia T.11:56Signed on
Josh R.12:00Signed on
  • 12:12Late arrival flagged: Jack H., VIP Bar. ETA 12:25
  • 12:31No show: Oscar D. Replacement requested from Crewdeck
  • 13:05Replacement filled: Ben T. signed on, Bathrooms
  • 23:45Sign-offs complete. Actuals ready to reconcile
Sign-offs complete · actuals ready to reconcile
Pipeline · Apple ShortcakeVerbal commitment · 60%Deal closed · 75%£99.8kWeighted pipelinedelivered · closing out
EmailReviewQuoteRosterAgenciesEvent dayTimesheetsP&L

7 · Timesheets without the chasing

Sign-on actuals, reconciled against the roster, approved in one pass.

QR sign-ons and sign-offs auto-match to roster slots. The late start, the no-show, the overtime: every exception you watched on the day is already accounted for.

breezy●
Demo dataA
Timesheets · Wed 17 Jun · Apple ShortcakeReconciling
NameAct. HrsVarStatusApprove All
Maia T.10.1h+0.1Auto-matchedApproved
Jack H.Late arrival, traffic9.6h-0.4Auto-matchedApproved
Oscar D.No show-No show
Ben T.Replacement for Oscar D8.9h-0.1Auto-matchedApproved
Marcus V.Finished late: compound clear-down10.7h+0.7Auto-matchedApproved
Nate Curran7.1h+0.1Auto-matchedApproved
Holly Brent6.5h+0.0Auto-matchedApproved
+ 17 more, no exceptionsAll approved
Rost. Hours226.5h
Act. Hours217.1h
Variance-9.4h
Generate TimesheetsGenerating...one timesheet per agency, from approved actuals
Timesheets approved→Payroll exported→Invoice drafted · £27,890.80 · ready for Xero
Sent to Gateline, Crewdeck and Sidelineone click, attachments included
Pipeline · Apple ShortcakeDeal closed · 75%Billing · 100%£103.3kWeighted pipelineinvoiced · £23.0k at 100%
EmailReviewQuoteRosterAgenciesEvent dayTimesheetsP&L

8 · The P&L falls out for free

Every workflow leaves a trail. The trail is your P&L.

Nobody compiled this. Six days of crew, four agencies' invoices, bins, skips and bags, all reconciled against what was billed, from work the team already did.

breezy●
Demo dataA
ExpensesStaff PlanSummaryInvoicingP&L
Apple Shortcake - Concert · P&LReconciled
Revenue
£23,242.33
billed, excl. VAT
Total cost
£18,075.08
staffing + expenses, actual
Gross profit
£5,167.25
Margin
22.2%
floor for client: 18%
Staffing£14,631.08
Bump-in / bump-out crews6 days, planned = delivered£8,761.50
Gateline Staffing10 shifts, show day£2,605.83
Crewdeck10 shifts incl. replacement£2,504.25
Sideline CrewForklift incl. 0.7h OT£352.00
Internal supervisorsAM + PM split£407.50
Expenses£3,444.00
240L bins120 placed across site£372.00
Skip exchanges7 lifts, 1 more than quoted£1,260.00
Bin liners & bags24 cartons£672.00
Forklift hire3 days£1,140.00
Quoted vs billed · this job
Quoted£27,636.00Billed£27,890.80Variance £254.80 · every cent traceable
Integrates with your accounting softwarePush to XeroInvoice £27,890.80 pushed to Xero

What you just watched

The same operation, minus the admin.

That whole week, bump in to bump out, ran on one job record. Nothing was retyped between the email and the invoice.

Before Breezy

  • ✕Quotes in Excel
  • ✕Rosters in another spreadsheet
  • ✕Staff changes in texts
  • ✕Timesheets chased after the job
  • ✕Invoices copied manually
  • ✕Reports done at the end of the week

After Breezy

  • ✓One job record
  • ✓Quote, roster and documents connected
  • ✓Staff changes update the right places
  • ✓Timesheets approved in one flow
  • ✓Invoice data ready from the job
  • ✓Reporting updates as work happens

What we can do

The story you watched is the solution to one workflow. Let's solve yours together.

This isn't a product you adapt to. Most of the time we slot into what you already have, connecting your tools and filling the gaps that cost you time. And when a workflow is too tangled to patch, we build the whole system from scratch. Either way, we start with whichever part hurts most.

A few workflow shapes we build around:

Compliance job sheets for fire and security engineersQuote-to-install for trades and hire companiesInspection-to-invoice for field-service teamsSite reports and sign-on for cleaning and grounds crews
Pipeline
Lead
Harbourside Marquees
●
Quoted
Lakeside Festival
●
Won
Goodwood Festival 2026
●

If your pain is the pipeline

Leads, clients, quote creation, follow-ups and job conversion, shaped around how you actually win work.

LeadsClientsQuotesFollow-upsWon jobs
Roster · Lakeside Festival · Sat
Event cleaners06:00–18:00 · 14 needed
Assigned to Gateline Staffing8 confirmed · 6 pending
Event cleaners12:00–24:00 · 14 needed
Assigned to Crewdeck14 confirmed
Supervisors06:00–24:00 · 2 needed
Aria T · Sam WInternal
Bump-in crewFri 14:00–22:00 · 4 needed
Assigned to Sideline Crew4 confirmed

If your pain is people and shifts

Shift planning, availability, agency allocation, sign-on and timesheets that match your real crews.

ShiftsAvailabilityAgency allocationSign-onTimesheets
Document builder
ProposalInvoiceReport
Total£20,780

If your pain is the paperwork

Proposals, confirmations, invoices, reports and client-ready exports, generated from work already done.

ProposalsConfirmationsInvoicesReports
Live dashboard
8
Jobs
38
Staff
92%
Rostered

If your pain is not knowing

Live job status, team workload, costs and performance, visible while you can still act on them.

Job statusWorkloadCostsPerformance

Or, the full build

When you need the whole thing built

Sometimes a workflow is too tangled to patch. When that's the case, we build the complete system end to end, with every step connected and nothing retyped, exactly like the operation you watched in the demo, and the systems behind the case studies below.

End-to-end buildOne live systemEmail to invoiceRetires the spreadsheets
Tell us about your workflow

Not another tool your team has to fight.

Breezy isn't a product you bend your business around. We design and build custom software that fits the way you already work, keeping what works, cutting the repeated admin, and connecting the spreadsheets, emails and apps you already use to fill the gaps between them.

Proof

Real operators. Real systems. In production.

The story above is not a concept. These are examples of custom systems we have already built for businesses with messy operational workflows.

Cleaning and waste · 11 locations

Closed Loop

Closed Loop needed more than a spreadsheet upgrade. Breezy replaced disconnected Excel quoting and rostering with one live operations system. Inbound emails become draft quotes, leads move through a clear pipeline, staff plans are built by role and phase, agency replies update the roster, crews sign on and off by QR code, and timesheets reconcile automatically. Branded proposals, dockets and reporting are all generated from the same workflow.

CRMQuote builderLive ops dashboardRostersQR sign-onTimesheetsWaste reportsProposal exports

Live across 11 locations

Venue & event cleaning · Australia

CL Sustainability Services

CL Sustainability engaged Breezy to build a system around the way each arm of the business actually works. For events, Breezy supports email-to-quote, pipeline tracking, staff planning, agency allocation, QR sign-on and timesheet reconciliation. For venues, it manages rostering, job sheets, cleaning schedules, QR job completion and consumable tracking. We also integrated Xero, giving the team one end-to-end workflow from enquiry through to finance and reporting.

Email-to-quoteStaff planning & rostersAgency allocationQR sign-on / completionTimesheetsJob sheets & schedulesConsumablesFinance / Xero

Enquiry to finance, end to end

Live deployments are now being measured across quote turnaround, roster completion, sign-on accuracy and timesheet reconciliation.

How we work

Custom, not off-the-shelf, without the agency overhead.

01

Discovery

We map how your business actually runs: spreadsheets, emails, bottlenecks, repeat admin and handover points.

02

Build

We design and build the first working system around the workflows that cost you the most time.

03

Live and supported

We launch it with your team, fix what appears in real use, and improve it over time.

Who you work with

You work directly with the person building your system.

Tony Prujean, founder of Breezy

Breezy is built and run by Tony Prujean. Tony has a Bachelor of Science majoring in Computer Science and six years' experience working inside site services and operations across New Zealand and Australia. After seeing how much operational work still relied on spreadsheets, inboxes, duplicated data and manual coordination, he started Breezy to build custom software around how businesses actually work.

Clients work directly with the person designing and building the system, from the first workflow conversation through to launch and ongoing improvements.

Tony Prujean

Founder, Breezy

Get in touch

Bring the workflow. We'll build the system.

If your process currently lives across inboxes, spreadsheets, WhatsApp, staff lists, supplier emails and memory, Breezy can turn it into custom software built around how your business actually works.

Prefer email? enquiries@breezy.ltd

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